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Mapping of Competencies
Human Resources » Performance Management


Chrm Message From: jaswinder Total Posts: 33 Join Date: 06/11/2006
Rank: Executive Post Date: 19/05/2007 00:21:08 Points: 165 Location: United States

Dear All,

I've been asked to do some ground work on Competency Mapping, as we plan to adopt it in our Company.

I have listed down the steps of going abt it, as per my understanding. But, have a totally unclear picture in mind.

Step 1: From the Overall Objective of the Company, you need to arrive at objectives for each Business Process.
Step 2: Based on the objectives of each BP, you arrive at competencies required.
Step 3: You Map these competencies against individual roles and responsibilities.
Step 4: Once this is done, you arrive at Job descriptions.
Step 5: Against which individual competency profiling is done.
Step 6: The gap identified b/n competency Profile and performance is evaluated..

First of all, Is my understanding right ? Any of you have adopted this in your company? Any case studies available? Books for reference..

What are the Pros & Cons of adopting this?

Pls help...

Regards

Jaswinder

Chrm Message From: sarahdcruz Total Posts: 11 Join Date: 06/11/2006  
Rank: Executive Post Date: 27/05/2007 00:58:16 Points: 55 Location: United States

Competency-based approaches have developed quite rapidly since their introduction 25 years ago. David McClelland is credited with introducing the idea of "competency" into the human resource literature (Dubois, 1993). In response to a growing dissatisfaction with intelligence testing and the traditional job analytic approaches to personnel selection, McClelland argued that traditional intelligence tests, as well as proxies such as scholastic grades, failed to predict job performance. Instead, McClelland proposed testing for competency.

Competency-based approaches gained popularity and acceptance within the human resources community through the work of McClelland and his associates, particularly Richard Boyatzis, at McBer and Company (which is now part of the Hay Group). Boyatzis is credited with popularizing the term in his book "The Competent Manager (Woodruff, 1991)". Boyatzis suggested that a competency was a combination of a motive, trait, skill, aspect of one's self-image or social role, or a body of relevant knowledge. In other words, a competency is any characteristic of an individual that might be related to successful Performance. Boyatzis' definition of competency left much room for debate over its application to performance.

Klein's (1996) offered one more definition which diverges the most from the others by suggesting that competencies are a collection of observable behaviours, or Behavioral indicators. These Behavioral indicators are grouped according to a central theme, which then becomes the competency.Klein suggests that the behaviours underlie the competency; this is contrary to other definitions which suggest that competencies underlie behaviours.

Woodruff raised the issue of distinguishing between competence and competency and proposed that competence is a performance criterion while competencies are the behaviours driving the competence. More recently, Rowe raised the same issue and discusses competence in terms of a skill and a standard of performance and defines competency as the behaviour needed to achieve competence. This is similar to Klein's argument that competencies are not psychological constructs but thematic groups of demonstrated observable behaviours that discriminate between superior and average performance. These behaviours require no inference, assumptions, or interpretation.

Zemke's comments at that time on the definition of competency remain valid today:

"Competency, competencies, competency models, and competency-based training are Humpty Dumpty words meaning only what the definer wants them to mean.The problem comes not from malice, stupidity or marketing avarice, but instead from some basic procedural and philosophical differences among those racing to define and develop the concept and to set the model for the way the rest of us will use competencies in our day-today efforts." Zemke,1982, p.28)

Although all these definitions looks different on their own way , they have the following things in common

1. Competencies are Knowledge , Skill , Attitude and Other Characterstics such as Personal Motives,traits that are observable and measurable.

2. These underlying attributes must be observable and measurable

3. They should clearly differentiate superior performers from others for a given position.

These defnitions has been accepted by majority of professionals & organizations in the field.

BIBLIOGRAPHY: Dubois, D. (1993). Competency-based performance: A strategy for organizational change. Boston, MA: HRD Press.

Chrm Message From: Benny Total Posts: 24 Join Date: 06/11/2006  
Rank: Executive Post Date: 27/05/2007 01:02:59 Points: 120 Location: United States

In addition to sarah's response, this is my say :-

The term competencies are used frequently by researchers, management consultants and HR professionals. There are nearly as many definitions of competency as there are competencies themselves, and the answer to the question "What is a competency?" sparks considerable debate among those familiar with the term. A generally accepted definition of a competency is " the knowledge, skills, attitudes and other characteristics required for superior job performance".

Such competencies need to be in conformance with your organization's requirements. Organizational context is a variable, which is multi - faceted. Following are the factors you might have to look in:

HIERARCHICAL LEVEL: You need to very carefully examine your hierarchical levels before undertaking a competency exercise, since competencies will vary from one level to another. You can consider Stratified Systems Theory by Elliott Jaques. According to this theory the hierarchy is defined by time span taken for completion of tasks. The more complex the task, it requires more the time, more responsibility, accounability and authority.

ROLE: The next factor you may have to look into is the role of the positions in your hierarchy. As far as myself and Murali is concerned, we segregate the roles into 4 types:

Worker: Task - Oriented.
Supervisor: Process - Oriented.
Manager: People - Oriented.
Leader: Organization - Oriented.

ORGANIZATIONAL LIFE CYCLE: You may have to consider your organization's stage in the life cycle. The much acclaimed "Wholistic Competency Model" published by Public Service Commission of Canada defines the following 5 stages in an organization's life cycle.

Birth: Creativity & Entrepreneurship.
Growth: Collectivity & Expansion.
Midlife: Formalization and Control.
Maturity: Elobaration of structure and Diversification.
Decline/Renewal: Degeneration or Revitalization.

CORPORATE CULTURE: Your corporate culture also plays a vital role in defining the competencies. According to us an individual's interaction with the environment is often called "character", for an organization / society, it is called "culture". Some quotes from "Telling the CEO his/her baby is ugly" by Richard Hagberg, Ph.D.Hagberg Consulting Group and Julie Heifetz, Ph.D.Hagberg Consulting Group, seems to be extremely relevant.

"Your organization's culture is not the espoused list of values developed at an offsite by the executive team and framed on the wall in your lobby. These are ideals. What you strive to be as an organization and what values you hope to endorse, may be different from the values, beliefs, and norms expressed in your actual practices and behavior.

Cultural assessment can provide measurable data about the real organizational values and norms that can be used to get management's attention. It can dispel some of management's illusions about what really matters in the organization and will tell them how far off the mark things really are. Management may find that it is not practicing what it preaches."

Cheers !!

Benny


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