Hello,

I am new to the HR Roll and am in need of some help. I am from Chicago, IL and would like to know what the law or policy is for keeping background records. I currently keep the results in binders accourding to the years they were summitted and then alphabetically. Is there ther a rule of how long to keep records and and any fashion. The auditors come once a year and I have to search through binders to find the employee they are looking for. I am currently working on preventative maintance to help organize all my files.

Regards

Bishnoi

I think its better to perpare personal file for each employee & it keep all documents related the particular employees in his/her respective file. Store the files of Live & left employees seperately & sort the file on the basis on Employee ID/No.  this will reduce your effort to search any employee records as you will get all the information related that employee in only one file instead of searching in 100 files.

Regards

Manoj

Hello Bishnoi,

Doing record check for any employee called Anticedent Varification which you can do through references mentioned by the individual in his/her personal employment form or you can check with his/her previous company. Like in our company we have a format for doing anticedent varification which we are doing as i mentioned above.

And yes it is a part of Employee's personal file where we are keeping his / her credentials related to the employment.

Regards

Neha

Asst Manager HR