Dear all,

I have two years of experience in HR, now have joined an organization, which is not having any proper systems. Now I need to bring this company in a systemized manner. So what are the factors that needs to be concentrated. I am having the strong knowledge in HR but the thing is, I am in the confusion like from where should I start.

Can any body advice me.

Thanks

Pankaj

The first step is always getting the operational stuff right. This includes employee services like leaves and attendance, travel and claims, Expense reimbursements, Tax related investment declarations and proofs, PF, ESI and other statutory processes, Recruitment processes like open position creation, Resume shortlisting, selection and job offers, Induction and joining formalities etc.

Once you have these in place, you can go on to the next phase.

Bindu

I would like to add two areas. If you are also responsible for overall stratgic direction as well as policies than you must first of all go for an management operations review and a business strategy sharing with the top managment. This would provide you two things , a barometer of the organization and its policies as it stands at present and the focus of the management for future. You can derive your priority list very easily from these two iitiatives.

Cheers

Rehaan

Dear Pankaj,

You should start with routine activities with respect to available resources like: attendance, confirmation, Salary Processing under purview of management decision. Once daily activities are set there will be scope for analysis of improvement.

After which you can define processes & policies for rest other HR activities

Regards, Savita

Hi Pankaj,
 
The biggest problem will be the old hands who have got used to working in a particular manner and are close to the boss. Lets forget jargon, I'm speaking from practical experience and will use laymans language.

First see how things are functioning and make your observations - what it should be and what it is today. Do it for all HR activities.

Next, understand the business model and its cash flows. Every employer likes to see profits.

Having done the above, analyse what changes you want to bring in and how it will benefit the company. While doing this, try and find flaw with every statement of yours. Try and criticise it because thats what the blue eyed guys will want to do. Having made your plan, discuss with the other departmental heads the problems you are facing from their side and take their opinion. You'll be surprised how quickly will want to impose themselves on you. Take what you like and discard the rest, but have your rationale ready for discarding it if and when asked. Its going to take time my friend, but you can do it. It took me over ten months of struggling. Whenever there was a retrograde step, which was quite often, I just ignored it that day. The next day I looked at the problem and then made a game plan to tackle it.

Hope its of some help.

Javed I