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How To draft A charge sheet
Human Resources » Industrial Law & Discipline

Chrm Message From: Total Posts: 12 Join Date: 25/02/2009
Rank: Executive Post Date: 11/10/2009 06:55:43 Points: 60 Location: India

Hello chrm seniors, 

i need a formate to draft a charge sheet.

plz people this is really urgent......waiting in reply

Chrm Message From: girdhar gopal Total Posts: 23 Join Date: 25/02/2009  
Rank: Executive Post Date: 11/10/2009 06:57:20 Points: 115 Location: India

Dear Janki,

In the chargesheet, you should include date, time, location of offence, exact offence committed by employee, who were present when the offence was committed etc. Do you have approved and authorised standing orders? If yes, then include the clause under which the act of employee became "misconduct".

I had come across with one example of charge sheet earlier. The text is given below:
It has been reported that on 4th October 1994 at about 20-05 hours, you were caught redhanded by the the CISF personnel on duty at North Gate, while you were taking out unauthorisedly about 2 litres of oil belonging to the company. The oil of the value of approximately Rs 100/- was found in two bottles kept in the tool box of your scooter bearing Reg No KDE 3134. Also you were reported to have admitted the fault before the CISF personnel and given a statement to this effect. Your behaviour as referred to above constitutes the following misconducts under the Standing Orders applicable to you:

'(i) Theft (24.5)'"



Girdhar Gopal

Chrm Message From: shaili Total Posts: 20 Join Date: 25/02/2009  
Rank: Executive Post Date: 11/10/2009 06:58:29 Points: 100 Location: India

While drafting Chargesheet , we should be very cautious. If effectively prepared, half of enquiry job may over.

First, you should get Incident Report from concern dept.

While drafting, we should mentioned the date, time, place and what incident /misconduct happened. anyone witness for the incident. Also, write the words if any abusive language given.

then mention the gravity of misconduct , charges framed under standing orders applicable. Fix the date of enquiry and write the date & place of enquiry. Ask to submit the written reply of chargesheet.

Chrm Message From: tesmian Total Posts: 60 Join Date: 25/02/2009  
Rank: Manager Post Date: 11/10/2009 07:01:14 Points: 300 Location: India

Dear all,

There is no specific format of charge sheet per se. I have given attachment on "What is Charge Sheet?". It will give you complete information on charge and potential pitfalls in it. The summary of the attachment is as below:

The content of charges depends of the nature and seriousness of the misconduct. Normally, the follwing points to be considered while framing a charge sheet.

1. The charges to be clear and specific and it should be disclosed.
2. The date, time and place of the incident to be clearly mentioned in the charges.
3. The charge sheet must be issued by the disciplinary authority.
4. Person issuing a charge sheet should not be related with the charges or victim or evidence of the case.
5. The paras and sub-paras of the service rules or standing orders whith which the particular misconduct falls must be referred to.
6. The language used in the chargesheet must be clear, precise and unambiguous and free from vagueness. Use of abbrevations must be avoided.
7. The charge sheet should give reasonable opportunity to the employee to explain his comment or views on the charges. Employee must be given 24/48 hours of time to give his/her explanation.
8. Based on the explanation offered by the employee subsequent action will follw.

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