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Flexi timings
Human Resources » Change Management


Chrm Message From: craig Total Posts: 37 Join Date: 04/02/2007
Rank: Executive Post Date: 22/02/2011 03:39:04 Points: 185 Location: United States

Hi all,

Need some help please!

We're trying to introduce a system of either Flexitime or Shifts. Require help on the following:

* Which of the 2 is a better option- especially for an IT company?
* How does one go about designing the system?
* Does anyone know details of either system in any company?
* And probably most importantly- how does one go about implementing this- should it be enforced or let people have the freedom to select their own duty hours and shifts? How does one safeguard against misuse??

Answers to any / all queries would be really appreciated.

Thanks and Regards,

Craig

Chrm Message From: ruchi@hr Total Posts: 41 Join Date: 04/02/2007  
Rank: Executive Post Date: 22/02/2011 03:40:49 Points: 205 Location: United States

Hi,

From the info I have, TCS has a shift system, the first shift starts at 7 am and ends at 4 pm, the second at 9 am till 6 pm, and the third at 2 pm and ends at 10 pm. In the shift, one major thing that needs to be taken care of is transporation, while in flexi timings, it becomes the responsibility of the individual. That is for you to see.

From what I have seen, Flexi timings is a better option. That way the employees get the freedom that they desire to work, and need not bother about coming to office at 9 am even after working till 11 pm the previous night, which is very common in the IT industry.

But flexi timings has it's own disadvantages as well. U r right, it becomes difficult to keep a track of employees coming in and out. In such a case, what u can do is ask the employees to choose their own timings. I mean, there would be some who would prefer coming in early and going early too, while they would be others who would come in late and work late. So let them give their prefences, and on teh basis of that, u can track their attendance.

My suggestion is that before actually implementing any of the 2 options, why don't u send out feelers in the orgn asking them to send in their views. I have done it, and believe me, it works wonders. One, they get a feeling of being involved directly in something which concerns them, 2, they might come out with some points from their point of view, which we might have overlooked, and 3, they would not get an opportunity to say that the system implemented by HR does not suit them, because they are the ones who chose it in the first place.

Bye,

Ruchi

Chrm Message From: Rifca Total Posts: 3 Join Date: 04/02/2007  
Rank: Beginner Post Date: 22/02/2011 23:35:26 Points: 15 Location: United States
Hi,

We have Flexi Timing in our office (we are however not an IT company but into construction). As per the policy, an employee can come to office any time between 7am and latest at 10 am. The normal working hours is 9 hrs/day. (5 days a week)

So, if IN time is 7 am OUT time is 4pm
If IN time is 8.15 am OUT time is 5.15 pm and so on

However employees have to be in office for 6 hours compulsorily (between 10am and 4pm). If he is not present between 10am-4pm, he is absent for the day. Again if IN time is after 10am,he is marked absent for the first half and if OUT time is before 4pm,he is marked absent for the second half.

We also give an option to the employee to leave earlier than the stipulated 9 hrs (provided he is present between 10am and 4pm). If someone leaves without completing 9 hours he can make-up by adjusting his timing on another working day. The attendance is calculated by taking into account the total number of working hours/month. To prevent misuse we have a punch-card system.

Flexi timing in our organization has been well accepted. We took an employee survey before implementation and people seem to prefer it. The only point of dissatisfaction is that we can no longer provide transport facilities, which is of course not possible.

Hope this helps….

Regards
Rifca
Chrm Message From: Caroline Total Posts: 3 Join Date: 04/02/2007  
Rank: Beginner Post Date: 24/02/2011 03:51:06 Points: 15 Location: United States

Hi,

Our Organisation also follows a flexi timing but ion our case it does not include night shifts.

We follow a staggered timing where you we work 5 days a week ,

- come at 9:00 am - leave at 6:00 pm

- come at 9:30 am - leave at 6:30 pm

- come at 10:00 am - leave at 7:00 pm.

An employee reporting after 11:00 am is treated as half a day.

Coming in late (after 10, and before 11:00 am) more than 3 times in a month is calculated as half a day.

We have an access card so attendence is tracked anyways.

Hope this is useful to you.