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The Art of Effective Delegation

Delegation is the most important management skill that any leader or manager should learn. It is important to understand that effective delegation does not merely constitute getting the job done by any means. Rather, it involves walking the thin line between total abdication and micro management, which allows you to take your business to another level. The art of effective delegation requires practice, patience and following the tips as mentioned below.

Decide what to delegate and choose the right person

Before you actually delegate any job to another, it is important to decide on the exact job that you want to delegate. Managers are often overburdened with tasks that can actually be delegated to others. However, for effective delegation, it is important to match the task with the right person. In other words, understand the nature of the task and find the right person to complete it.

Communication is the Key

When you are ready to delegate a task, make sure that you communicate it clearly to the person you are delegating. In other words, it is important that you explain the task in detail and in such language that the other person understands easily. It is imperative to remember that two people may interpret the same word differently. Therefore, be clear with what you want and how you want the same to be done.

Delegate in its Entirety

While delegating a task to another, make sure that you have delegated the entire task, along with any decision making aspect, to the other individual. For effective delegation, it is important to instill a feeling of trust between you and the person you have delegated the task. Therefore, make sure that you do not interfere in the process but set achievable deadlines for the other to finish the task. Allow questioning for any clarifications but ensure that the decision is taken by the other. Ensure that all deadlines set for the task are achievable.

Clarify Scope of Authority

If the task requires some decision making, then make sure that both the parties are aware of the scope of authority. In other words, make sure that the person you have delegated to is aware of extent of his or her authority, with respect to the task.

Monitor, Review and Give Feedback

Delegation does not mean that you wipe your hands off the task. Effective delegation actually requires that you monitor the work done frequently, review the progress and give your honest feedback. However, it is important to ensure that any monitoring or review or feedback is not intrusive but actually helps the other grow as a person.

Avoid Backward Delegation

Effective delegation requires that you do not try to resolve any problems faced by the other. Most employees turn to their bosses for resolution of problems and giving in to these queries would result in backward delegation. An effective manager avoids such backward flow of delegation by seeking the inputs of the employee.

Practicing effective delegation will result in a congenial atmosphere in the office, which in turn would promote growth, both at an individual as well as a collective level.

Comments Listing
Posted: 13/02/2012 23:53:08

Good overview for delegation. I would like to add further in this.
1) Delegation is indispensable for Managers and they must have to motivate and facilitate the person to complete the assigned task.
2) Delegation is mandatory to finish the work before deadlines and also appraise the person who completes this. By doing this you will be able to win the confidence of the person.

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