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Travel policy/bond/agreement
Human Resources » Policies & Samples

Chrm Message From: anup.abraham Total Posts: 1 Join Date: 20/05/2008
Rank: Beginner Post Date: 20/05/2008 06:06:05 Points: 5 Location: India

Dear All,

I wanted to enquire with all the HR Collegues who work for an IT/ITES company who sends their employees onsite either for deputation or for Training.

1. Does your company have an agreement with an employee that if he is going abroad/onsite he will be liable to stay with the organisation for a stipulated period of time (Negotiatable).[Similar to company that make employee sign a bond on employment]

2. If your company does not have an agreement then if the employee leaves the organization just after his arrival from onsite then, its a lose to the company, so how do u deal with it.

Generally in the IT/ITES industry an employee looks out for onsite oppurtunities and once they get the experience they look out for a job. Hence to protect the interest of the company i want to develop a Travel bond/agreement

Need a draft copy or sample copy just to go through the valid points and details so that i can develop one on my own too.

Requesting help from all Members. Each and ever input will be appreciated/debated on...

U can get in touch with me on

Awaiting reply,
Anup Abraham

Chrm Message From: pthakur Total Posts: 20 Join Date: 20/05/2008  
Rank: Executive Post Date: 20/05/2008 23:42:04 Points: 100 Location: India

Hi Anup,

We are also in the process of sending most of our employees abraod. A few months ago I was trying to get some literature on how an agreement between an employer and employee who shall be going on-site, must look. While I confess I could not find much, hope what I mention here helps you.

Terms and Conditions Draft for Onsite Assignments

1.You may be selected and sponsored by the Company for training assignments with company's associates or other institutions abroad. You will diligently and beneficially, take part in such training and assignment. In such event, you will continue to serve the company after such training, for a minimum period as may be stipulated. (Its my view that the minimum period must be 6 months, suggestions however are welcome)

2.Before proceeding on an overseas assignment you will be required to give the company, a written undertaking for dedicated services to the client, completing the work/project assigned and timely return to resume work in India. The details of such assignments including reimbursement of necessary expenditure will be communicated to you before your proceeding on such assignments.

Note: As for sample written undertaking and also what the penalty for non completion of task must be, me too looking for the same but it surely wont be available on the internet.

3.This is a position of continuous responsibility and does not entail payment of extra time or overtime.

4.While serving the Company, you shall give and devote the whole of your work day exclusively to your duties with the Company and shall not engage yourself, directly or indirectly without prior consent in writing of the Company with or without remuneration in any trade, business, occupation, employment, service or calling which is similar to or the same as that carried out by the Company nor shall you undertake any activities which are contrary to or inconsistent either with your duties and obligations under this appointment or with the Company's interests.

5.You shall not, at any time during the continuance or after the termination of your employment hereunder, divulge either directly to any person, firm or Company or use for yourself or another any knowledge, information, formulae, processes, methods, compositions, ideas or documents, concerning the business and affairs of the company or any of its dealings, transactions or affairs which you may acquire the company or any of its dealings, transactions or affairs which you may acquire or have to your knowledge during the course of and incidental to your employment.

The first 3 points are the main ones while the next 2 are generic in nature and can also be included in any appointment letter.

Hope this helps.



Chrm Message From: gunjan_kothari Total Posts: 14 Join Date: 20/05/2008  
Rank: Executive Post Date: 20/05/2008 23:46:54 Points: 70 Location: India

Dear Anup,

The Service Agreement copy can be downloaded from although you will have to register for this site for viewing this.