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Query: Issue of Warning Letter
Human Resources » Administration

Chrm Message From: barkhajain Total Posts: 40 Join Date:
Rank: Executive Post Date: 26/06/2006 02:36:58 Points: 200 Location: India
Dear Friends,

I request you to present your opinions on the following issue:

Is it necessary to give a written Warning Letter before sacking any employee?

Is it not sufficient if verbal warning has been given number of times?

What are the consequences, if the employment has not been confirmed?

I will really appreciate if you share your views on the same.

Thanks n Regards
Barkha Jain
Chrm Message From: madure Total Posts: 278 Join Date:  
Rank: Coach Post Date: 26/06/2006 20:04:58 Points: 1440 Location: India

Dear Barkha,

Here is the legal position on warnings:

Warnings seem particularly appropriate to cases of misconduct by the employee, but the general requirement for them has also been applied to cases of lack of capicity, such as, inefficiency, bad workmanship and incompetence. In line with the accepted  principle discipline should be constructive as well as punitive.

Many employers have a definite warning procedure built into their disciplinary code or have agreed on the basis of collective agreements. You need to follow these procedures in your own company or else it may result in labour disputes.

Often it is the practice to give informal oral warnings for the purpose of improving conduct when employees commit minor infringements of the established standards, However if it is of a more serious nature written warnings are the recommendation.

Just to summarise:

In case of minor offences oral warning is ok. For serious offences you give written warning.

Further misconduct might warrent a final warning,

The presence or absence may be the most important factor in detremining fairness or otherwise of a dismissal. Or else the court or tribunal may think in the absence of a warning - that it was not important anyway.

The question of whether the employee is permanent is another matter. He is still on a contract of service and not a contract for service. Even though the employer could dismiss an employee during probation you need toi show that it was fair. An occasional warning may not appear to be fair before dismissal.

Trust this clarifies.

Prof.Lakshman Madurasinghe