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Employment Verification
Human Resources » Recruitment & Staffing

Chrm Message From: rajeshroy Total Posts: 55 Join Date: 29/01/2007
Rank: Manager Post Date: 17/11/2011 04:52:44 Points: 275 Location: United States

Dear HR Folks!!! 

Can anybody let me know what is the right time to do the Third party verification or Employment verification. 

Just after the acceptance of offer letter or Before shooting the offer letter. 

Please give me the suggestions.


Rajesh Roy

Chrm Message From: Dr.Jha Total Posts: 26 Join Date: 29/01/2007  
Rank: Executive Post Date: 17/11/2011 04:54:43 Points: 130 Location: United States


That's a very good question.

Several organizations do the verification after the offer is accepted. The argument that is advanced by them is that if you do the verification and then if the offer is not accepted, then the entire process of verification is lost.

There are few other organizations that do the verification, once the offer is accepted.
Ideally, the verification process should be started after the offer is accepted and completed before the prospective candidate resgins from his current employer.

This would be a right approach equitable to both the employer and the candidate.


Dr. Jha

Chrm Message From: Benny Total Posts: 35 Join Date: 29/01/2007  
Rank: Executive Post Date: 17/11/2011 04:55:48 Points: 175 Location: United States

Thanks Jha.I agree with you and this also legal but after shooting offer letter and acceptance. We find that candidate given some wrong information...and you reject that person, then all your recruitment process is waste (approx 1 month work will waste) now tell me in that case what should we do apart from other backups.


Chrm Message From: proftandon Total Posts: 101 Join Date: 29/01/2007  
Rank: Leader Post Date: 17/11/2011 04:57:31 Points: 505 Location: United States
PROPOSED process of Offer and Verifications
  1. Candidate is selected.
  2. Work out a Pre-Offer giving details of package and seek Candidate's acceptance over telephone or by email. Do mention that this is a Pre-Offer stage which will lead to final Offer subject to his accepting the package and having cleared verification process.
  3. If he gives acceptance start his verification and reference check process.
  4. If he clears that make a formal final Offer to him. He could be asked to resigned at this stage and submit two copies of his resignation to you. One of these resignation letters could be kept by you for your records and the other one could be posted to his company. This will ensure that his resignation reaches his company if he has not submitted it yet but if he has claimed that he had submitted it.
  5. Once he joins the Appointment letter may be issued to him.

Hope this helps.

Prof Tandon

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